In order to enhance existing acquisition system the IBA
Library committee has designed a new acquisition
policy to develop an effective acquisition system.
The Acquisition system functions as the central order
and payment area for library materials including books,
serials and periodicals, non-print items, electronic
journals and databases, CD's and videos. We do this by
investigating the fastest method of acquiring the items
at the best cost. In other words, we try to get what you
need at a good price and as quickly as possible. We are
committed to the needs and concerns of the staff,
faculty, researchers and all library users.
The IBA Library Acquisitions Section strives to acquire
materials in all formats for the library collection
quickly, efficiently and economically along with
effectively spending the materials budget in a timely
manner.
We endeavour to reach our goals by streamlining our
order and payment process, monitoring changes in library
acquisitions practices and establishing and maintaining
contact with Library Committee, Director - IBA, faculty,
book vendors and publishers.
Selection of Library Materials.
Academic staff and the Director,
Deans & Directors
carry out selection predominantly –
library suggestions are accepted from faculty, students,
and general staff. Recommended texts are obtained by the
Acquisitions team with the list of readings submitted by
lecturers to the Library by the end of the previous
semester.
The
Director, Deans & Directors,
Library Committee, and faculty members are authorized to
select the library material. The IBA library acquires
that material through book fairs, lists provided by
library vendors, lists provided in publishers’
catalogues, and the physical presence of books on direct
request of a Director, Library Committee, faculty
member, or researcher.
Book Order Procedure.
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The Acquisitions department receives orders either
from the Director or Deans & Directors, faculty
member or the Library committee.
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Requests can be submitted on the
“Book Requisition
Form”, which is available at both campuses
libraries’ in paper form. The downloadable version is
also available on the IBA Portal.
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The book requisition form can be submitted between
10:00 A.M. - 12:00 P.M. (daily) to the acquisition
department at the main campus library.
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Incomplete requests will not be entertained.
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Orders submitted by faculty members must have an
authorized signature of the faculty member and the Head
of Department as well.
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If a request has more than 2 copies of the same book
then multiple copies will only be purchased when a title
is recommended as a textbook (prescribed text) or a
reference (recommended text) for a course offered at
IBA.
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Items
normally must be
ordered significantly (2-3 months)
before
they are needed.
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The turnaround time will be 3-4 weeks, if item(s) is
locally available.
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The turnaround time will be 6-08 weeks, if item(s) is
not locally available.
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The requestor should also be notified, as soon as
possible, if an item is not available for any reason,
either out-of-print, not yet published, out of stock
indefinitely, or if there is a great price discrepancy.
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We will place an order to the local vendor, supplier or
directly to the publisher.
Rush Orders.
We process an order as a Rush Order if it is needed for
immediate use. Keep in mind that Rush orders are ordered
direct from a publisher, and so we do not benefit from
the discounted prices that vendors offer. In addition, a
Rush order is subject to extra handling and shipping
costs per book. This is charged against the department
ordering the item.
The turnaround time is 5-7 weeks for rush orders; if
items of rush orders are locally available the
turnaround time will be 2 weeks.
Non-print Items.
Audio Cassettes, Videos, and CD’s, can be ordered by
library members. These orders are processed on the same
requisition form.
